[Magdalen] Annual Meeting "clerking"

[Marion Thompson]

Particularly when the situation is loaded and the stakes big, I would 
record all I can and make the editing decisions later, based on their 
importance after the fact.  Sometimes it is useful to say, "A member 
said" or 'several members said' to catch some of the flavour behind a 
difficult or contentious decision.

Marion, a pilgrim


On 5/19/2016 10:44 PM, Scott Knitter wrote:
> Our Annual Parish Meeting this year is on Trinity Sunday. Long
> story...bishop approved its postponement from January due to
> appointment of a new priest-in-charge and too much parish conflict
> back then. Now we've got eight candidates for three vestry seats. The
> slates are forming.
>
> I've been asked to agree to be appointed clerk of the annual meeting,
> and said yes. Sure beats being elected to vestry for yet another
> three-year stint.
>
> I'm torn between just using a bunch of pens and a new notebook to take
> minutes and hauling my work laptop down there to tippity-tap my way to
> detailed minutes. Also thinking of recording the proceedings somehow,
> maybe with my smartphone or iPad. Would be nice to park the iPad
> somewhere where it could video-record for my own use only (I'd have to
> inform the meeting participants, of course) so I can see later who
> said what as they addressed the assemblage.
>
> I personally prefer the minimalist minutes Robert's Rules advises
> (what the meeting was for, where and when, who was there, and what was
> done....NOT what was said or that "John felt..." But if I record, I'll
> be ready to produce a Hansard or Congressional Record if need be.
>
> Anyone have any tips or tricks that have helped you clerk the annual meeting?
>