[Magdalen] Annual Meeting "clerking"

[James Oppenheimer-Crawford]

I suspect that Gen. Robert assumed the meeting was a routine meeting.  If
the meeting is contentious, that would not be a helpful way of recording
the proceedings. Just because somebody many years ago had an opinion
certainly doesn't even come close to settling the matter.  I assume his
attitude, understandable in my opinion, is that he does not care who said
what, who opposed or argued; he only cares what the meeting decided. The
assumption would be that the meeting was of people of sound mind who knew
what they were doing, and gave the best decision they could, based on,
etc., etc.

Since the matter is hardly settled, it would be best to have this question
settled one way or the other in advance of the meeting.

Or the recorder can say, "This is what I'm going to do. If you want
something else, I will happily defer to another recorder, but this is the
way *I* am going to do it. Just sayin' ."

James W. Oppenheimer-Crawford
*“A life is like a garden. Perfect moments can be had, but not preserved,
except in memory. LLAP**”  -- *Leonard Nimoy

On Fri, May 20, 2016 at 2:17 PM, Marion Thompson <marionwhitevale at gmail.com>
wrote:

> Particularly when the situation is loaded and the stakes big, I would
> record all I can and make the editing decisions later, based on their
> importance after the fact.  Sometimes it is useful to say, "A member said"
> or 'several members said' to catch some of the flavour behind a difficult
> or contentious decision.
>
> Marion, a pilgrim
>
>
> On 5/19/2016 10:44 PM, Scott Knitter wrote:
>
>> Our Annual Parish Meeting this year is on Trinity Sunday. Long
>> story...bishop approved its postponement from January due to
>> appointment of a new priest-in-charge and too much parish conflict
>> back then. Now we've got eight candidates for three vestry seats. The
>> slates are forming.
>>
>> I've been asked to agree to be appointed clerk of the annual meeting,
>> and said yes. Sure beats being elected to vestry for yet another
>> three-year stint.
>>
>> I'm torn between just using a bunch of pens and a new notebook to take
>> minutes and hauling my work laptop down there to tippity-tap my way to
>> detailed minutes. Also thinking of recording the proceedings somehow,
>> maybe with my smartphone or iPad. Would be nice to park the iPad
>> somewhere where it could video-record for my own use only (I'd have to
>> inform the meeting participants, of course) so I can see later who
>> said what as they addressed the assemblage.
>>
>> I personally prefer the minimalist minutes Robert's Rules advises
>> (what the meeting was for, where and when, who was there, and what was
>> done....NOT what was said or that "John felt..." But if I record, I'll
>> be ready to produce a Hansard or Congressional Record if need be.
>>
>> Anyone have any tips or tricks that have helped you clerk the annual
>> meeting?
>>
>>
>